Delivery Management + QuickBooks

Delivery Management Software for QuickBooks

QuickBooks handles your invoices and payments. But between creating an invoice and collecting payment, someone needs to actually deliver the goods. Locate2u manages that entire process -- driver dispatch, optimized routes, real-time tracking, customer notifications, and proof of delivery -- then syncs completion data back to QuickBooks so your books stay accurate without manual data entry.

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Integration Overview

From QuickBooks invoice to confirmed delivery

What QuickBooks does well

QuickBooks is the go-to accounting software for small and mid-sized businesses. It manages invoicing, payment collection, expense tracking, payroll, and basic inventory. QuickBooks Online gives business owners real-time visibility into cash flow, profit margins, and accounts receivable. For millions of small businesses, QuickBooks is the financial backbone that keeps everything running.

The delivery management gap

QuickBooks is purely a financial tool. It can create an invoice for goods being delivered, but it has absolutely no capabilities for managing the delivery itself. There is no way to plan delivery routes, assign drivers, track delivery vehicles, notify customers of arrival times, or capture proof of delivery. Small businesses using QuickBooks manage deliveries through a patchwork of spreadsheets, text messages, personal phone calls, and paper records that never connect back to their accounting.

How Locate2u completes the picture

Locate2u gives QuickBooks businesses a professional delivery operation. Invoices in QuickBooks become delivery tasks with optimized routes. Drivers use the mobile app for navigation and proof of delivery capture. Customers receive tracking links with live ETAs. When deliveries are confirmed, the data flows back to QuickBooks -- marking invoices as delivered, recording delivery costs as expenses, and giving business owners a complete view from invoice to doorstep in one connected workflow.

Pain Points

Delivery headaches every QuickBooks business knows

You invoice but cannot prove delivery

QuickBooks lets you send professional invoices, but when a customer says "I never received it," you have no evidence to the contrary. Without timestamped delivery photos, e-signatures, and GPS proof, you either re-deliver at your own cost or argue with a customer and damage the relationship.

Delivery costs are invisible

You know roughly how much you spend on fuel, vehicle maintenance, and driver wages. But you have no idea what each individual delivery costs. QuickBooks shows total expenses, but without per-delivery cost tracking, you cannot identify which customers or routes are profitable and which are losing money.

Customers call you for delivery updates

Without tracking links or ETA notifications, your phone rings every time a customer wants to know when their delivery will arrive. You call the driver, the driver calls back, you call the customer. Every delivery generates multiple interruptions that consume time you do not have as a small business owner.

Routes are driven by habit, not efficiency

Your drivers take the same routes they have always taken, visiting stops in whatever order feels right. Without route optimization, you burn more fuel and fit fewer deliveries into each day than you need to. At 10 deliveries per day, the waste is tolerable. At 50, it is a serious cost problem.

How It Works

Three steps to connect QuickBooks with Locate2u

Connect QuickBooks Online

Sign in to your QuickBooks Online account from Locate2u. Select which invoices or sales receipts should create delivery tasks. Customer names, addresses, and order details flow over automatically -- no re-typing.

Set up your drivers

Add your drivers and vehicles to Locate2u. Set delivery zones if you have them. Choose whether to auto-assign deliveries or assign them manually each morning. Configure customer notification preferences.

Deliver and reconcile

Drivers get optimized routes on their phone. Customers get tracking links. Photos and signatures are captured at delivery. Costs and confirmation data sync back to QuickBooks automatically. Your books stay accurate without extra work.

Feature Highlights

Delivery features built for QuickBooks businesses

Live delivery tracking

See where every driver is on a real-time map. Know which QuickBooks orders are in transit, which are delivered, and which are running late.

Photo + signature POD

End delivery disputes forever. Timestamped photos and e-signatures linked to every QuickBooks invoice provide undeniable proof of delivery.

Per-delivery cost tracking

Know exactly what each delivery costs -- mileage, time, fuel estimate -- synced as expenses to QuickBooks for accurate profit and loss reporting.

Customer tracking links

Automated SMS and email with a live tracking page eliminates "where is my delivery?" phone calls. Customers see driver location and ETA in real time.

Smart route planning

AI-powered routes that fit more deliveries into each day while burning less fuel. Enter your stops and Locate2u finds the most efficient sequence.

Simple dashboard

Built for small business owners, not logistics managers. See today's deliveries, driver locations, and completion rates at a glance.

Results

What QuickBooks businesses achieve with Locate2u

95%

Reduction in delivery disputes with photo and signature proof attached to every QuickBooks invoice

20%

More deliveries per day through route optimization without adding drivers or vehicles

60%

Fewer phone calls about delivery status with automated customer tracking notifications

5min

QuickBooks Online connection setup time. No IT team, no developer, no complex configuration.

FAQ

Frequently asked questions

Locate2u connects to QuickBooks Online through Intuit's official REST API. Invoices and sales receipts from QuickBooks can trigger delivery tasks in Locate2u. When deliveries are completed, delivery status and proof of delivery data sync back to QuickBooks, and delivery costs can be recorded as expenses for accurate profit tracking.

No. QuickBooks is an accounting and invoicing platform. It handles invoices, payments, expenses, and basic inventory tracking. QuickBooks does not include delivery route planning, driver dispatch, real-time vehicle tracking, customer delivery notifications, or proof of delivery capture. These are the operational delivery capabilities that Locate2u provides.

Yes. When a driver confirms delivery and captures proof of delivery in Locate2u, the associated QuickBooks invoice can be automatically updated with delivery status information. This creates a clear link between the financial record in QuickBooks and the physical delivery confirmation, reducing billing disputes and improving payment collection.

The direct API integration works with QuickBooks Online. For QuickBooks Desktop users, Locate2u can exchange data through CSV export/import or third-party connectors. Most small businesses using QuickBooks Desktop for delivery operations find the QuickBooks Online migration straightforward and beneficial for cloud-based delivery integration.

Locate2u tracks delivery costs including mileage, fuel estimates, and driver time per delivery. These costs can be synced to QuickBooks as expense entries categorized by delivery route, customer, or date. This gives small business owners accurate delivery cost data in their QuickBooks profit and loss reports without manual data entry.