Delivery Management + Workday

Delivery Management Software for Workday

Workday tracks your finances and workforce with precision. But delivery operations -- the routes, the drivers, the vehicles, the costs -- live outside Workday entirely. Locate2u manages the operational delivery workflow and feeds real cost data, labor metrics, and performance analytics back into Workday Financial Management and HCM.

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Integration Overview

Operational delivery data for Workday financials

What Workday does well

Workday Financial Management delivers enterprise-grade accounting, budgeting, procurement, and expense management. Workday HCM manages the entire employee lifecycle from recruiting through payroll. Together, they give CFOs and CHROs a unified view of financial and workforce data. Workday excels at answering how much things cost and who is doing the work.

The delivery management gap

Workday is a finance and HR system, not an operational logistics platform. It does not plan delivery routes, dispatch drivers, track vehicles via GPS, notify customers of ETAs, or capture proof of delivery. Delivery costs show up in Workday as bulk expense entries with no granular breakdown. Driver labor appears in HCM as generic timecard entries with no connection to routes, stops, or delivery performance. Finance teams estimate delivery costs rather than tracking them precisely.

How Locate2u completes the picture

Locate2u provides the operational delivery engine that generates the data Workday needs. Every delivery is planned, dispatched, tracked, and confirmed through Locate2u. The resulting operational data -- cost per delivery, driver hours per route, fuel consumption, on-time rates -- flows into Workday Financial Management and HCM, transforming vague delivery expenses into precise, actionable financial and workforce intelligence.

Pain Points

Delivery data problems for Workday organizations

Delivery costs are a black hole in Workday

Your Workday financial reports show delivery expenses as a lump sum -- fuel, drivers, vehicles -- with no visibility into cost per delivery, cost per route, or cost per customer. Finance teams cannot identify which delivery operations are profitable and which are bleeding money because the operational data never reaches Workday.

Driver labor data lacks operational context

Workday HCM shows driver timecards and payroll, but cannot connect labor hours to actual delivery performance. How many deliveries did each driver complete? Which routes took longer than expected? Were overtime hours caused by poor routing or operational issues? Without delivery operations data, Workday HCM answers none of these questions.

No operational delivery platform

Workday has no way to plan routes, dispatch drivers, track vehicles, or capture proof of delivery. The entire delivery workflow happens in spreadsheets, phone calls, or disconnected point solutions that do not feed data back to Workday -- making your most expensive logistics operation invisible to your financial systems.

Budget planning without delivery intelligence

Workday budgeting and forecasting for delivery operations relies on historical estimates rather than actual operational data. Without delivery-level cost tracking, fuel consumption trends, and fleet utilization metrics flowing into Workday, your delivery budget is built on assumptions rather than evidence.

How It Works

Three steps to connect delivery operations with Workday

Connect Locate2u to Workday

Authenticate Locate2u with your Workday tenant through REST APIs. Map delivery cost categories to Workday cost centers, expense types, and chart of accounts. Configure which driver data should flow to Workday HCM.

Run delivery operations in Locate2u

Manage your entire delivery workflow -- order intake, driver dispatch, route optimization, real-time tracking, customer notifications, and proof of delivery -- through the Locate2u platform. Every delivery generates cost, labor, and performance data.

Feed data into Workday

Delivery costs, driver labor hours, fleet metrics, and operational KPIs automatically sync to Workday. Finance teams see precise delivery expense breakdowns. HR teams see driver productivity aligned with payroll data.

Feature Highlights

Delivery operations that feed Workday intelligence

Granular cost tracking

Track cost per delivery, cost per mile, fuel per route, and vehicle operating costs. Feed precise data to Workday cost centers instead of estimated lump sums.

Real-time fleet tracking

GPS tracking for every delivery vehicle provides operational visibility while generating the mileage and route data that drives Workday expense allocations.

Driver time tracking

Automated shift logging, route duration tracking, and delivery completion timestamps align with Workday HCM time entries for accurate payroll processing.

Route optimization

AI-powered routing reduces delivery costs at the source -- fewer miles, less fuel, more stops per shift -- directly improving the numbers that reach Workday.

Proof of delivery

Digital signatures and photos provide the confirmation layer that connects delivery operations to Workday financial processes and audit requirements.

Operational analytics

Delivery KPIs -- on-time rates, driver utilization, cost trends -- that enrich Workday financial planning and workforce management decisions.

Results

What Workday organizations achieve with Locate2u

100%

Delivery cost visibility in Workday with per-delivery expense tracking by cost center

30%

Reduction in delivery costs through route optimization before data even reaches Workday

8hrs

Saved weekly on manual delivery cost data entry and reconciliation with Workday records

97%

On-time delivery performance driving better customer satisfaction and fewer cost overruns

FAQ

Frequently asked questions

Locate2u handles the operational side of delivery management -- driver dispatch, route optimization, GPS tracking, and proof of delivery. Delivery cost data and driver labor metrics are then fed into Workday Financial Management through Workday's REST APIs, populating your cost centers, expense categories, and financial reports with actual delivery operations data.

No. Workday is a finance and human resources platform. Workday Financial Management tracks expenses, budgets, and cost allocations. Workday HCM manages employee data, payroll, and workforce planning. Neither module includes delivery route planning, driver dispatch, vehicle tracking, or proof of delivery capture. Locate2u provides these operational delivery capabilities.

Yes. Locate2u tracks driver hours, route completion times, and delivery counts. This data can be exported to Workday HCM for payroll processing, time tracking, and workforce analytics. Driver shift data from Locate2u aligns with Workday time tracking entries for accurate labor cost allocation.

Locate2u tracks delivery costs at a granular level -- cost per delivery, fuel per route, driver labor per shift, and vehicle maintenance triggers. These costs are pushed to Workday Financial Management and allocated to the appropriate cost centers, departments, or projects using your existing Workday chart of accounts structure.

The Locate2u-Workday integration is typically used by mid-to-large organizations that use Workday for financial management and HR but need operational delivery management for their logistics or distribution teams. This includes retailers with delivery fleets, healthcare distributors, food service companies, and enterprises managing their own last-mile delivery operations.