Does Workday have fleet management capabilities?

No. Workday is a human capital management (HCM) and financial management platform. It handles payroll, benefits, talent management, general ledger, accounts payable, and financial planning. Workday has zero logistics, delivery, or fleet management capabilities. There is no GPS tracking, route planning, vehicle management, or driver dispatch functionality anywhere in the Workday platform.

How does Locate2u integrate with Workday?

Locate2u integrates with Workday through Workday's REST API and the Workday Integration Cloud. Fleet cost data flows into Workday Financial Management as journal entries or expense reports. Driver records in Locate2u can be linked to Workday worker profiles so that license expirations, safety certifications, and driving records are connected to HR data. Integration can also be set up through middleware like Workday Studio or MuleSoft.

Can fleet costs from Locate2u appear in Workday Financial Management?

Yes. Locate2u calculates delivery costs including fuel, vehicle depreciation, driver labor, tolls, and maintenance. These costs can be pushed into Workday Financial Management as journal entries tagged by cost center, project, or business unit. This gives finance teams accurate fleet operating costs inside their standard Workday financial reports and budgeting processes.

Can driver safety records connect to Workday HCM?

Yes. Locate2u tracks driver behavior including speeding, harsh braking, and safety scores. This data can be linked to Workday worker profiles so that HR teams have visibility into driver safety performance. License expiration dates, certification renewals, and driving violation records can be synced to ensure compliance is managed centrally in Workday.

What types of organizations use Workday with fleet management?

Large organizations that use Workday for HR and finance and also operate delivery or service fleets benefit most. This includes healthcare systems with patient transport fleets, universities with campus logistics operations, large retailers with delivery teams, utility companies with field service vehicles, and government agencies with fleet operations that need unified cost tracking and workforce management.

Fleet Management + Workday

Fleet Management Software for Workday

Workday manages your people and finances. Locate2u manages your vehicles and drivers on the road. Connect fleet cost data to Workday Financial Management and link driver records to Workday HCM for complete workforce and fleet oversight.

Request Access Book a Demo

Integration Overview

Why Workday Users Need Fleet Management Software

Workday Is Your HR and Finance Hub. Not Your Fleet Hub.

Workday is a leading cloud platform for human capital management and financial management. Organizations use it for payroll processing, talent management, benefits administration, general ledger, accounts payable, procurement, and financial planning and analysis.

Workday has zero logistics or fleet management capabilities. No GPS tracking. No route optimization. No vehicle management. No driver dispatch. No delivery workflows. Organizations that run delivery or service fleets alongside Workday are forced to manage fleet operations in completely separate systems, creating data silos between their HR/finance platform and their fleet operations.

Locate2u bridges this gap by feeding fleet cost data into Workday Financial Management and linking driver performance records to Workday HCM worker profiles. Your fleet becomes a visible, managed part of your Workday-centered operations.

The Problem

Pain Points Workday Users Face with Fleet Operations

Your People and Finance Data Is Unified. Your Fleet Data Is Not.

Fleet costs are invisible in Workday financials. Fuel, maintenance, tolls, and vehicle depreciation live in spreadsheets or standalone fleet tools. Finance teams cannot see fleet operating costs alongside other departmental expenses in Workday reports.
Driver HR records are disconnected from driving records. Workday HCM tracks your employees, but license expirations, safety certifications, and driving performance data live in separate systems. HR has no visibility into driver safety compliance.
No operational fleet tools in Workday. Workday was purpose-built for HR and finance. There is no vehicle tracking, no delivery routing, no dispatch, and no driver app anywhere in the platform.
Labor cost allocation for drivers is manual. Without automated time capture from fleet operations, allocating driver labor hours to specific routes, customers, or cost centers in Workday requires manual timesheets and guesswork.

How It Works

Connect Workday to Locate2u in Three Steps

Connect via Workday Integration Cloud. Authenticate through Workday's REST API using OAuth 2.0. Locate2u connects to Workday Financial Management for cost data and optionally to Workday HCM for driver worker profiles. Middleware options include Workday Studio and MuleSoft.
Configure cost centers and worker mapping. Map Locate2u cost categories (fuel, maintenance, tolls, labor) to Workday ledger accounts and cost centers. Link Locate2u driver profiles to Workday worker records for unified HR and fleet management.
Go live with unified fleet and finance data. Fleet operations run in Locate2u while cost data and driver performance records flow into Workday automatically. Finance sees fleet costs in their reports; HR sees driver compliance in worker profiles.

Feature Highlights

Fleet Capabilities That Feed Into Workday

Real-Time Fleet Tracking

Track every vehicle in your fleet on a live map. See positions, routes, and ETAs for drivers across your organization in real time.

Fleet Cost to Workday Finance

Push fuel costs, maintenance expenses, tolls, and per-delivery costs into Workday Financial Management as journal entries by cost center.

Driver Records in Workday HCM

Link driver safety scores, license expirations, and certifications to Workday worker profiles. Manage your driving workforce through a single HR platform.

Route Optimization

Optimize delivery and service routes to reduce fuel spend and increase driver productivity. Lower costs flow directly into Workday financial reports.

Automated Labor Time Capture

Driver shift times, route durations, and break periods are captured automatically. Feed this data into Workday payroll for accurate labor cost allocation.

Safety and Compliance

Monitor driving behavior and safety incidents. Surface compliance alerts in Workday for license renewals, vehicle inspections, and safety certification deadlines.

Results

What Workday Users Achieve with Locate2u

100%

Fleet Cost Visibility

Every dollar spent on fleet operations appears in Workday financial reports, broken down by cost center, route, and driver.

30%

Lower Fleet Operating Costs

Route optimization and driver behavior monitoring reduce fuel waste, overtime hours, and preventable maintenance expenses.

5 hrs

Saved Weekly on Admin

Automated cost allocation and labor time capture eliminate manual fleet expense reconciliation between spreadsheets and Workday.

FAQ

Workday Fleet Management Questions

No. Workday is a human capital management and financial management platform. It has zero logistics, delivery, or fleet management capabilities.

Through Workday's REST API and Integration Cloud. Fleet cost data flows into Workday Financial Management. Driver records link to Workday HCM worker profiles.

Yes. Locate2u pushes fuel, vehicle depreciation, driver labor, tolls, and maintenance costs into Workday as journal entries tagged by cost center, project, or business unit.

Yes. Driver behavior data, license expirations, and safety certifications can be linked to Workday worker profiles for centralized HR compliance management.

Healthcare systems with transport fleets, universities with campus logistics, large retailers with delivery teams, utility companies with field service vehicles, and government agencies with fleet operations.