Proof of Delivery + Sage

Proof of Delivery Software for Sage

Sage sends invoices, but proof of delivery lives somewhere else -- on paper slips, in email threads, or nowhere at all. That disconnect creates a 2-3 day lag in billing cycles and leaves you defenseless when customers dispute deliveries. Locate2u captures e-signatures, photos, and GPS proof at the doorstep and syncs it to Sage, so delivery confirmation triggers invoicing automatically.

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Sage Handles the Invoice. Locate2u Proves the Delivery.

Sage is where your financials live: sales orders, invoices, purchase orders, and payment tracking. But Sage has no mechanism to capture what happens at the customer's doorstep. There is no way for a driver to record a signature in Sage, no photo capture, and no GPS verification of delivery location.

For businesses that deliver goods, this creates a painful gap. You know what was ordered and what was invoiced, but you cannot prove what was actually delivered. Paper-based POD creates a multi-day delay between the physical delivery and the billing event. Locate2u bridges this gap by equipping drivers with mobile POD capture and syncing the evidence directly into Sage -- linking proof of delivery to the sales order and triggering invoice creation the moment delivery is confirmed.

Sage records: Sales Orders, Invoices, Purchase Orders, Delivery Notes
Integrates via Sage Accounting API or Sage Intacct Web Services
Compatible with Sage 50, Sage 200, Sage X3, and Sage Intacct

The Problem

Invoices Go Out. Proof of Delivery Does Not Come Back.

Sage handles invoicing and accounting, but delivery confirmation is a separate, manual process. That separation creates billing delays, disputes, and cash flow problems.

Paper POD Creates a 2-3 Day Billing Lag

Drivers collect paper signatures that must be physically returned to the office, sorted, and matched to the correct Sage order before an invoice can be issued. This process takes 2-3 days on average, meaning you are always billing behind your actual deliveries. Over a month, that lag adds up to significant cash flow drag.

Lost Paper Means Lost Revenue

Paper delivery notes go missing. They fall behind the truck seat, get damaged by rain, or are misplaced in the office. Without the signed proof, you cannot invoice. And when the paper is gone, you have no backup -- the delivery happened but you cannot prove it, and the invoice cannot be sent.

PO Matching Bottlenecks

Your B2B customers require that deliveries match their purchase order before they will pay. Without digital proof linking the delivery to the PO reference, the three-way match between PO, delivery, and invoice stalls. The customer's AP team holds your payment until they can verify the delivery, which may take weeks.

Disputes With No Supporting Evidence

A customer says the delivery was incomplete or never arrived. Your Sage system shows the order was dispatched, but there is no photo proof, no GPS data, and no digital signature. You end up issuing credits or reshipping because you cannot counter the claim with evidence.

How It Works

From Delivery to Sage Invoice in Minutes

Capture at Delivery

Your driver arrives and opens the Locate2u app. The customer signs on the screen, the driver photographs the delivered goods, and the app records GPS coordinates and a timestamp. If barcodes are required, the driver scans each item against the order.

Sync to Sage

Locate2u pushes the delivery confirmation to Sage via the Accounting API or Intacct Web Services. The sales order is updated with delivery status, recipient name, GPS data, and a link to the full POD record including signature and photo evidence.

Invoice Automatically

With delivery confirmed in Sage, the invoice is generated automatically. No waiting for paper to arrive at the office. Your customer receives the invoice on the same day as the delivery, with a link to view the proof of delivery record attached. Billing lag drops from days to minutes.

POD Capabilities

Full Delivery Evidence Linked to Every Sage Order

E-Signatures

Customers sign on the driver's mobile device. The signature is captured as a digital image and linked to the Sage sales order, providing a legally defensible record that the customer accepted the goods at the point of delivery.

Photo Capture

Drivers photograph the delivered goods at the customer location. Each photo is geotagged and timestamped, creating a visual record of the delivery that serves as evidence for disputes, damage claims, and compliance audits.

GPS Timestamps

Every delivery confirmation carries exact GPS coordinates and a server-synced timestamp. This data proves the driver was physically at the correct delivery address, matching the ship-to address on the Sage order.

Barcode Scanning

Scan item barcodes at delivery to verify the correct products and quantities. Scanned data is matched against the Sage sales order line items, ensuring what was ordered is exactly what was delivered.

Custom Forms

Create delivery checklists specific to your business: condition checks, temperature logs, or customer acceptance forms. Responses are linked to the Sage order as structured data for reporting and audit purposes.

Real-Time Sage Sync

Delivery confirmation reaches Sage the moment the driver completes the POD. No end-of-day batch processing. Your Sage records update in real time, invoices generate immediately, and billing lag disappears.

The Impact of Digital POD on Sage Operations

2-3day Billing cycle acceleration when POD triggers same-day invoicing in Sage

88% Reduction in delivery disputes with signature and photo proof on every order

0paper Delivery notes needed -- all POD is digital, searchable, and linked to Sage

100% Delivery evidence trail accessible from the Sage order record for every shipment

FAQ

Frequently Asked Questions

Locate2u connects to Sage via the Sage Accounting API or Sage Intacct Web Services. When a driver captures proof of delivery, the data syncs to the corresponding sales order or delivery record in Sage. POD confirmation can trigger automatic invoice creation, eliminating manual billing steps.

Yes. When a driver captures an e-signature confirming delivery, Locate2u can automatically trigger invoice generation in Sage. The invoice is created with the delivery date, recipient name, and a reference link to the proof of delivery record. This eliminates the 2-3 day lag between delivery and billing.

Yes. Locate2u integrates with Sage 50 (Pastel), Sage 200, Sage Business Cloud Accounting, Sage X3, and Sage Intacct. The integration method varies by product but the proof of delivery data flows into whichever Sage system manages your sales orders and invoicing.

Locate2u captures the delivery details including item barcodes, quantities, and recipient confirmation. This data can be matched against the purchase order reference in Sage, giving both you and your customer proof that the correct items were delivered against the correct PO. This speeds up the three-way match process for payment.

Sage records are updated with delivery confirmation fields including delivery date, recipient name, and GPS coordinates. A link to the full proof of delivery record (including signature image and photos) is stored on the order or invoice record in Sage, giving your team one-click access to delivery evidence.