Proof of Delivery + SAP

Proof of Delivery Software for SAP

SAP tracks goods from procurement through warehouse to outbound delivery -- but the delivery document is created by the warehouse, not by the driver at the customer's door. There is no mobile POD capture, no photo evidence, no real-time confirmation. Locate2u closes that gap with e-signatures, photos, and GPS proof that sync directly back to your SAP delivery documents.

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SAP Manages the Warehouse. Locate2u Proves the Delivery.

SAP excels at managing the supply chain from procurement through production to warehouse operations. The Outbound Delivery document (VL01N/VL02N) and Goods Issue (MIGO) confirm that products left your warehouse. But that is where SAP's visibility ends.

What happens between the loading dock and the customer's front door is a black box. Drivers carry paper delivery notes, customers scribble signatures that never get digitized, and when a dispute arises three weeks later, nobody can find the proof. Locate2u adds the missing last-mile layer: your driver captures an e-signature, photographs the delivered goods, and the app records GPS coordinates and a timestamp. All of that data flows back into the SAP Outbound Delivery document automatically.

SAP records: Outbound Delivery, Sales Order, Billing Document
Integrates via RFC/BAPI or SAP Integration Suite (CPI)
Works with SAP ECC, S/4HANA, SAP SD, and SAP TM

The Problem

SAP Confirms Goods Issued -- Not Goods Received

The Post Goods Issue step in SAP confirms that inventory left the warehouse. It says nothing about what happened at the customer's location. That gap creates real business problems.

Paper Delivery Notes Are a Liability

SAP prints delivery notes that drivers carry to the customer. The customer signs a paper copy. That paper sits in the truck cab, gets coffee-stained, fades, and arrives back at the office days later. When a dispute hits weeks after delivery, finding and reading that paper is nearly impossible.

Manual POD Entry Is Error-Prone

Someone in the back office must manually update each delivery document in SAP with confirmation details. With dozens or hundreds of deliveries per day, mistakes happen: wrong dates, missed entries, incorrect quantities. These errors cascade into billing problems and audit findings.

Billing Cannot Proceed Without Proof

In many SAP environments, the billing document cannot be created until delivery is confirmed. Without digital POD, the confirmation step depends on paper reaching the office and someone keying it in. This creates a multi-day lag between actual delivery and invoice generation.

No Photo Evidence for Damage Claims

When a customer claims goods arrived damaged, your only defense is the driver's word against the customer's. SAP has no mechanism to capture photos at the point of delivery. Without timestamped, geotagged photo evidence, you absorb the cost of replacement or credit.

How It Works

From Customer Doorstep to SAP Delivery Document

Capture Proof at Delivery

The driver opens the Locate2u app at the customer location. They capture the recipient's e-signature, photograph the delivered goods, scan barcodes to verify items, and add any delivery notes. GPS coordinates and timestamp are recorded automatically.

Push to SAP

Locate2u sends the proof data to SAP via RFC/BAPI or the SAP Integration Suite. The Outbound Delivery document is updated with the confirmation details: who signed, when, where, and links to the signature image and delivery photos stored in SAP DMS.

Confirm and Bill

With delivery confirmed in SAP, the billing block is released automatically. The billing document can be generated immediately, cash collection accelerates, and the complete proof trail is searchable from the delivery document for any future disputes or audits.

POD Capabilities

Complete Delivery Evidence for Every SAP Shipment

E-Signatures

Recipients sign on the driver's mobile device. The signature image is stored as an attachment on the SAP delivery document via DMS, creating a legally defensible record of acceptance.

Photo Capture

Drivers photograph goods at the point of handoff. Photos show product condition, placement location, and any visible damage. Each image carries embedded GPS coordinates and a timestamp for indisputable evidence.

GPS Timestamps

Every POD event records latitude, longitude, and server-synced time. This eliminates any question about whether the driver was actually at the delivery address when the confirmation was captured.

Barcode Scanning

Scan product barcodes or SAP handling unit labels at delivery. The scanned data is matched against the delivery document line items to confirm the correct goods were handed over in the correct quantities.

Custom Forms

Build delivery checklists that drivers must complete: hazardous material sign-off, cold chain temperature readings, or customer acceptance conditions. Responses are stored alongside the POD data in SAP.

Real-Time SAP Sync

POD data pushes to SAP the instant the driver marks delivery complete. No batch uploads or end-of-day processing. Your SAP delivery documents are updated in real time as drivers complete their routes.

The Impact of Digital POD on SAP Operations

87% Fewer delivery disputes when every shipment has signed, photographic proof

4day Reduction in order-to-cash cycle when POD triggers automatic billing in SAP

100% Delivery audit trail with GPS, signature, photo, and timestamp on every document

0hrs Manual data entry for delivery confirmation -- every POD syncs automatically

FAQ

Frequently Asked Questions

Locate2u connects to SAP via RFC/BAPI calls or SAP Integration Suite. When a driver captures proof of delivery, the data is pushed to the corresponding Outbound Delivery document in SAP. The delivery status is updated from "Goods Issued" to "Delivery Confirmed" with signature, photo, and GPS evidence attached.

Yes. When a driver captures an e-signature and photo in Locate2u, the outbound delivery document in SAP is updated via the Delivery Confirmation BAPI. The proof data is stored as attachments using SAP Document Management Service (DMS) or as custom fields on the delivery header.

Locate2u complements SAP TM rather than replacing it. SAP TM handles freight planning, carrier selection, and shipment tracking at a logistics level. Locate2u adds the last-mile proof layer that SAP TM does not provide: mobile e-signatures, delivery photos, GPS confirmation, and real-time driver tracking at the point of handoff.

MIGO handles inbound goods receipt at your warehouse. Locate2u handles outbound delivery confirmation at the customer location. SAP has robust processes for receiving goods but relies on manual or paper-based methods for confirming that outbound deliveries reached the customer. Locate2u fills that gap with digital proof capture.

Locate2u integrates with SAP SD (Sales and Distribution) for outbound delivery confirmation, SAP MM (Materials Management) for proof of goods transfer, and SAP EWM (Extended Warehouse Management) for last-mile delivery tracking. The integration works with both SAP ECC and SAP S/4HANA environments.