Proof of Delivery + Workday

Proof of Delivery Software for Workday

Financial close in Workday requires delivery confirmation for revenue recognition. Under ASC 606, you cannot book revenue until control of goods transfers to the customer -- and that requires proof. Locate2u captures e-signatures, photos, and GPS timestamps at the point of delivery and feeds that evidence into Workday, giving your finance team the verifiable delivery events they need for compliant, on-time revenue recognition.

Request Access Book a Demo

Workday Manages the Financials. Locate2u Proves the Delivery Event.

Workday Financial Management is your system of record for revenue, accounts receivable, and financial reporting. But Workday depends on accurate delivery data to recognize revenue at the right time. When revenue recognition is tied to delivery -- as ASC 606 often requires for physical goods -- you need proof that the customer received and accepted the goods on a specific date.

Without digital proof of delivery, your finance team chases logistics and operations for delivery confirmations during every close cycle. They piece together carrier tracking updates, driver check-in calls, and paper delivery notes, trying to determine which deliveries were completed before the period cutoff. Locate2u eliminates this pain by capturing verified delivery evidence in real time and pushing it directly into Workday.

Workday modules: Financial Management, Accounting Center, Prism Analytics
Integrates via Workday REST API and Integration Cloud
Supports ASC 606 compliance with timestamped delivery events

The Problem

Revenue Recognition Requires Proof That Does Not Exist

Every close cycle, your finance team faces the same question: which deliveries were completed before the period cutoff? Without digital proof feeding into Workday, answering that question is slow, manual, and risky.

Close Cycle Delays

Your close team cannot finalize revenue numbers until they have delivery confirmations for orders shipped near period-end. Without digital POD in Workday, they wait for logistics to manually confirm deliveries, adding days to the close process and creating pressure on reporting deadlines.

Weak Audit Trail for Revenue Timing

Auditors want to see when exactly control of goods transferred to the customer. Without a timestamped, verifiable delivery event, you rely on carrier tracking data or manual logs. These are not sufficient evidence for ASC 606 compliance, and auditors may challenge the timing of revenue recognition.

Revenue Recognition Errors

Without precise delivery dates, revenue may be recognized in the wrong period. A delivery that happened on February 1st might be recorded as January 31st because the paper POD was not processed until days later. These misstatements create compliance risk and require restatements when caught.

Cross-Team Friction at Close

Finance asks operations for delivery confirmations. Operations asks drivers. Drivers say they delivered. Nobody has evidence. This back-and-forth happens every close cycle, burning hours of time across multiple departments and creating tension between teams that should be focused on their core work.

How It Works

From Delivery to Workday Revenue Event

Capture the Delivery Event

The driver arrives at the customer and opens the Locate2u app. The customer signs for the goods, the driver photographs the delivery, and the app records the precise GPS location and timestamp. This creates a verifiable, auditable record of when control transferred.

Feed into Workday

Locate2u pushes the delivery event data to Workday via the REST API or Integration Cloud. The delivery confirmation includes the exact timestamp, GPS coordinates, recipient identity, and links to signature and photo evidence. Revenue schedules are updated automatically.

Recognize and Close

With verified delivery dates in Workday, revenue is recognized on the correct date automatically. The close team no longer chases confirmations. Auditors have a complete evidence trail for every delivery-based revenue event, accessible directly from the Workday transaction record.

POD Capabilities

Audit-Ready Delivery Evidence for Workday

E-Signatures

The customer signs on the driver's device, creating a digital record of acceptance. This signature, combined with the timestamp, provides the specific control-transfer event required for ASC 606 revenue recognition.

Photo Capture

Timestamped, geotagged photos of delivered goods provide visual evidence for auditors. Photos confirm that the correct products were delivered in acceptable condition at the verified location.

GPS Timestamps

Server-synchronized timestamps with GPS coordinates create an immutable record of delivery time and location. This is the precise data point Workday needs to determine which accounting period the revenue belongs in.

Barcode Scanning

Verify items at delivery against the order manifest. Barcode data confirms the right products were delivered, supporting accurate revenue recognition at the line-item level when different products have different recognition criteria.

Custom Forms

Build acceptance checklists that the customer completes at delivery: condition verification, quantity confirmation, or regulatory acknowledgment. These forms provide additional audit evidence beyond the signature alone.

Real-Time Workday Sync

Delivery events reach Workday in real time, not at end-of-day or end-of-week. Revenue schedules update as deliveries happen, giving finance teams current data throughout the period rather than a scramble at close.

The Impact of Digital POD on Workday Operations

2day Faster financial close when delivery confirmations are automated in Workday

100% ASC 606 compliant delivery evidence with timestamp, GPS, and customer signature

0hrs Spent chasing delivery confirmations during close -- all POD data is in Workday

10sec For auditors to access complete delivery evidence from any Workday transaction

FAQ

Frequently Asked Questions

Locate2u connects to Workday via the Workday REST API and Workday Integration Cloud. When a driver captures proof of delivery, the confirmation data flows into Workday Financial Management as a delivery event, updating revenue schedules and providing auditable evidence for the financial close process.

ASC 606 requires that revenue be recognized when control of goods transfers to the customer. Proof of delivery provides the timestamped, verifiable event that confirms this transfer. Locate2u captures the exact moment the customer signs for the goods, giving your finance team an auditable record of when control transferred for each transaction.

Yes. One of the biggest delays in financial close is waiting for delivery confirmations to determine which revenue can be recognized in the current period. With digital POD, delivery confirmation is available in Workday in real time. Your close team no longer chases paper PODs or waits for logistics to confirm deliveries.

Locate2u integrates primarily with Workday Financial Management for revenue recognition and accounts receivable. The delivery confirmation data can also feed into Workday Accounting Center for journal entries and Workday Prism Analytics for delivery performance reporting.

Auditors can access the complete delivery evidence trail directly from the Workday transaction record: timestamped e-signature confirming customer acceptance, geotagged delivery photo, GPS coordinates proving driver location, and the exact time control of goods transferred. This creates a clear, defensible audit trail for revenue recognition timing.