Route Optimization + Workday

Route Optimization Software for Workday

Workday manages your finances and workforce. Locate2u optimizes your delivery routes and feeds cost allocation, driver hours, and efficiency data directly into Workday for accurate financial reporting and payroll.

Request Access Book a Demo
Workday logo

Optimize Routes. Feed Costs and Hours to Workday.

Workday is the financial and HR backbone for enterprise organizations, but it has zero logistics capabilities. It cannot plan delivery routes, sequence stops, or track fleet operations. Yet delivery operations generate significant costs -- fuel, driver wages, vehicle maintenance, overtime -- that need to flow into Workday for accurate financial management.

Locate2u bridges this gap from both directions. It provides the AI-powered route optimization that minimizes delivery costs in the first place, and then feeds the resulting operational data -- route costs, driver hours, mileage by cost center, delivery counts -- directly into Workday Financial Management and HCM for payroll processing, cost allocation, and financial planning.

Locate2u Route Optimization Distance Hours Fuel $ Workday Financial Mgmt Route costs by cost center Fuel expense allocation Cost per delivery tracking Workday HCM / Payroll Driver hours worked Overtime calculations Break compliance records
The Problem

Delivery Data Challenges for Workday Users

Delivery Costs Invisible in Workday

Without route optimization feeding data into Workday, delivery costs are recorded as lump-sum fuel and labor expenses with no visibility into cost-per-route, cost-per-delivery, or cost-per-customer. Finance teams cannot identify which delivery operations are profitable and which are bleeding money.

Driver Hours Tracked Manually

Drivers submit paper timesheets or estimated hours that flow into Workday payroll. These manual records are often inaccurate -- rounding up drive time, forgetting breaks, or misreporting start and end times. The result is payroll errors that either overpay or underpay drivers and create compliance risk.

No Route Efficiency Benchmarks

Workday Adaptive Planning needs operational data to forecast delivery costs accurately. Without route optimization metrics like cost-per-stop, average stops per route, and fuel efficiency by territory, financial planning relies on rough estimates that deviate significantly from actual performance.

Cost Center Allocation Guesswork

When delivery routes serve customers from multiple business units, allocating vehicle and driver costs to the correct Workday cost centers requires manual calculations. Route optimization data provides per-stop cost attribution that eliminates this guesswork and ensures accurate interdepartmental cost allocation.

How It Works

Optimize Routes, Feed Data to Workday

1. Import Delivery Orders

Locate2u imports delivery orders from your order management system. Addresses, time windows, item details, and cost center tags flow into the optimization engine for route planning.

2. Optimize and Execute Routes

AI sequences every stop for minimum drive time and fuel consumption. Drivers follow optimized routes on the mobile app while the system records actual distance, hours, and completion data at every stop.

3. Sync Costs and Hours to Workday

Route costs map to Workday cost centers. Driver hours flow to Workday HCM for payroll. Fuel and mileage data populates expense categories. Finance teams get accurate delivery cost data without manual reconciliation.

Feature Highlights

Route Optimization with Workday Data Integration

AI-Powered Optimization

Minimizes total fleet driving distance and time across all vehicles. Every route is the most cost-efficient version possible, directly reducing the delivery expenses that flow into Workday financial reports.

Time Window Constraints

Ensures every delivery arrives within the customer-specified time window. On-time delivery reduces the hidden costs of failed attempts and re-deliveries that inflate Workday expense reports.

Capacity Constraints

Optimizes vehicle loading to maximize deliveries per trip. Fewer half-empty runs means lower cost-per-delivery -- a metric that Workday finance teams can track at the cost center level.

Real-Time Re-Routing

Dynamically adjusts routes when disruptions occur, preventing overtime hours that would inflate payroll costs in Workday. Every re-optimization aims to keep drivers within their scheduled shift hours.

Multi-Vehicle Planning

Balances workload across drivers to prevent overtime imbalances. Even workload distribution means predictable driver hours that align with Workday payroll budgets and reduce surprise overtime costs.

Drag-and-Drop Adjustments

Fine-tune routes manually when business priorities override pure optimization. Move high-value deliveries to earlier time slots or reassign stops between drivers -- changes recalculate cost projections instantly.

Financial Impact of Route Optimization for Workday Users

29%

Reduction in delivery fleet operating costs

18%

Decrease in driver overtime hours

100%

Cost center attribution accuracy

0

Manual hours spent reconciling delivery costs

FAQ

Route Optimization for Workday -- Common Questions

No. Workday is a cloud-based platform for human capital management, financial planning, and enterprise analytics. It has no logistics, route planning, or delivery management features. However, companies using Workday for finance and HR still need their delivery route costs accurately allocated to cost centers and driver hours tracked for payroll compliance.
Companies using Workday for financial management need delivery-related data to flow into their financial system. Route optimization from Locate2u generates data about fuel costs per route, driver hours worked, mileage per cost center, and delivery efficiency metrics. This data feeds into Workday Financial Management for accurate cost allocation, budgeting, and variance analysis across delivery operations.
Locate2u exports route completion data including total distance, drive time, fuel estimates, driver hours, and delivery counts to Workday via Workday's REST API or flat file integrations. This data maps to Workday cost centers, expense categories, and worker time records so that delivery costs are accurately reflected in financial reports and driver hours flow into payroll calculations.
Yes. Locate2u tracks actual driver start times, end times, break durations, and total hours on the road. This time data can be exported to Workday HCM for payroll processing, ensuring drivers are paid accurately for hours worked rather than relying on manual timesheets that often contain errors or estimates.
Route optimization generates detailed operational data -- cost per delivery, fuel consumption per route, deliveries per driver, and route efficiency scores. When this data flows into Workday Adaptive Planning, finance teams can accurately forecast delivery costs, identify underperforming routes, and model the financial impact of fleet changes or territory adjustments.